Minutes of 11.5.17 Board Meeting

Bentley Court HOA Meeting

Sunday, 11.05.2017

Meeting held at home of Greg Mills

Minutes recorded by Margot Diersen

Call to Order

Mills called the meeting to order at 4:30p.

Attendees

Officers:  Greg Mills, President, Ron Polus, Vice President, Craig Eich, Treasurer & Margot Diersen, Secretary

Residents:  Dave Diersen, Liz Eaton, Gayle Johnson, Steve Johnson, Henry Malone & Joanie Meyer,

Minutes

Minutes for 7.30.17 meeting approved by acclamation.

Financial Report

Mills has worked with PayPal to provide Bentley Court with a business account which will allow for paperless payments.  Additional info on using this option will be provided within the 2017 invoices.

Eich reported that the HOA current bank balance is $8,649.76 with an expectation of an additional $5,900 when 2017 dues are paid.

The financial report was approved by acclamation

Approved Motions

 

  • Motion by M. Diersen to create and support an HOA Document Advisory Committee chaired by Liz Eaton and assisted by S. Johnson, J. Meyer and R. Polus.  The committee’s task is to review HOA documents (Bylaws, Covenants, other pertaining documents) and report recommended changes to the HOA BOD.  There have been updates over the years, according to the BOD minutes, that have not been recorded and legal advice is needed to determine their legitimacy.  Motion seconded by Mills, approved.
  • Motion by S. Johnson for Mills to make arrangements for installation of solar lighting along the front fence line, as well as installation of a bench for seating  (primarily for students waiting for the school bus), and a live stream video camera (to be accessed only by residents) to monitor the front entrance 24/7. Motion seconded by Meyer, approved.
  • Motion by Mills to contract the repair of the front exterior fence where it is leaning due to deteriorating fence posts.  Motion seconded by M. Diersen, approved.

 

Discussion

  • A lengthy discussion was held regarding the bylaws and covenants including the occasional lack of adherence over the years.  It was decided to take steps to educate residents who are currently out of compliance and to encourage them to make needed changes.  This discussion also led to the formation of the HOA Document Advisory Committee.  
  • A discussion was held regarding the advantage of having an attorney who is well-versed in the complexities of an HOA.  It was decided to start with asking the City Recorder which local attorneys he/she recommends.  It was not decided to change attorneys but rather to look into the possibility of a change.
  • A discussion was held regarding the retaining wall and its stability.  It was suggested that an insurance company provide us with a quote for its coverage.  Mills requested that Eich provide him with a copy of both the HOA and BOD insurance documents.  
  • Mills provided considerable information regarding various digital enhancements for homes that would provide top-of-the-line security.
  • A lengthy discussion was held regarding voting proxies and the various hurdles they entail.  Again, the need for the HOA Document Advisory Committee.
  • Mills suggested adding information on our BentleyCourt.Wordpress.com page wherein residents could provide referrals for various contractors/businesses whom they have personally employed.  This could include roofers, house cleaners, caterers, handyman, babysitters, etc.

Adjournment

The meeting was adjourned at 7:30p on motion by Polus seconded by Eich, approved.

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Stamp Out Hunger – May 14th

On Saturday, May 14th, 2016, local letter carriers in Monroe County will once again be collecting food for Hoosier Hills Food Bank through the Stamp Out Hunger food drive.
Stamp Out Hunger is the food bank’s largest annual food drive and provides an important source of non-perishable donations to support the nearly 100 food pantries, kitchens, shelters and youth programs that obtain food from HHFB.
Donating is easy. All people need to do is place a non-perishable food donation by their mailbox on Saturday, May 14th. Their letter carrier will collect it for the food bank.

MOST NEEDED ITEMS
– Canned meat (tuna, chicken, beef stew, etc.)
– Canned fruit
– Canned vegetables
– Juice & juice boxes
– Cereal

PLEASE DO NOT DONATE:
– Expired food
– Open packages
– Perishable food
– Glass jars