Minutes ~ 2.17.20 HOA Meeting

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Bentley Court Meeting February 17, 2020

Monday, February 17, 2020, 7 pm

Meeting held at the home of Greg Mills, President

Minutes recorded by Margot Diersen, Secretary

Call to Order   

President Mills called the meeting to order at 7:30 pm.  Prior to the start of the meeting, attendees socialized and enjoyed pizza, etc. which was generously provided by Mills.

Attendees

Officers:  Greg Mills, President, Ron Polus, Vice President and Margot Diersen, Secretary

Residents:  Andrew Bartholomai, Dave Diersen, Jodi Ellis, Kevin Feerick, Joan Meyer, Gina Williams and Chunlin Yang

Minutes

Minutes for the 12.16.19 meeting were approved on motion by D. Diersen and second by Meyer.

Financial Report

In lieu of a Treasurer (former Treasurer, Craig Eich moved out of Bentley Court), VP Polus provided the financial report as follows:

  • Current bank balance is $10,633.61. Per Mills, our PayPal balance is approximately $1,100.00 and that amount will be transferred into our bank account. 
  • Several homeowners are still in arrears for their HOA dues, and they will be contacted regarding their past-due balances.
  • Mother Nature Landscaping will provide Polus with an invoice for over $5,000 that is owed to them.  In the past, their invoices were emailed and not received, thus the amount owed to them is past due.  Polus has met with Mother Nature’s owner, Shaun, to determine the work they do at what cost, and to explain the lack of payment to them.  Polus will issue Mother Nature a check as soon as he receives the hard copy invoice from them.

The financial report was approved on motion by M. Diersen and seconded by 

Meyer.

President’s Report

Mills provided descriptions of the BOD duties and accepted the slate of nominees as follows:

  • Kevin Feerick, President, nominated by M. Diersen
  • Ron Polus, Vice President, nominated by Meyer
  • Jodi Ellis, Treasurer, nominated by D. Diersen
  • Gina Williams, Secretary, nominated by Polus

The slate of officers was unanimously approved on motion by Meyer and second by Bartholomai.  The new BOD will commence their duties on 3.1.20.

Mills stated that the current BOD is soliciting one or more quotes for HOA Management Services.  Further information will be provided to HOA members when it is received and evaluated.

Adjournment

The meeting was adjourned at 8:25 pm on motion by Polus and second by D. Diersen.

HOA Meeting ~ 2.17.20 – 7 pm ~ 1607 Camby Ct.

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Bentley Court Homeowners’ Association Meeting & Election of 2020 Officers

Monday, February 17, 2020 at 7 p.m.
1607 East Camby Court
(Home of Greg Mills, President, HOA)

Please consider running for President, Vice President, Treasurer, or Secretary, as there is a need for all four officers. Please forward all questions about BOD responsibilities and nominations to:
Greg Mills, President, HOA
Ph/Txt: 812.322.4297

NOTE: If a full Board of Directors is not elected at this meeting, the HOA current board of directors will investigate the costs of contracting a management firm to handle the business of the HOA.

Next HOA Meeting for Election of Officers Scheduled

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As there were not sufficient candidates for HOA Officers during the 12.16.19 Annual Meeting, a new meeting for this purpose was scheduled.  Please read the minutes of the meeting and contact Greg Mills if you are interested in a position or would like to nominate a homeowner.  The meeting for the purpose of election of officers will be held on Monday, February 17, 2020 at 7 pm at the home of Greg Mills. Please mark your calendars and plan to attend this meeting to show your support of our neighborhood.

Minutes of 11.5.17 Board Meeting

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Bentley Court HOA Meeting

Sunday, 11.05.2017

Meeting held at home of Greg Mills

Minutes recorded by Margot Diersen

Call to Order

Mills called the meeting to order at 4:30p.

Attendees

Officers:  Greg Mills, President, Ron Polus, Vice President, Craig Eich, Treasurer & Margot Diersen, Secretary

Residents:  Dave Diersen, Liz Eaton, Gayle Johnson, Steve Johnson, Henry Malone & Joanie Meyer,

Minutes

Minutes for 7.30.17 meeting approved by acclamation.

Financial Report

Mills has worked with PayPal to provide Bentley Court with a business account which will allow for paperless payments.  Additional info on using this option will be provided within the 2017 invoices.

Eich reported that the HOA current bank balance is $8,649.76 with an expectation of an additional $5,900 when 2017 dues are paid.

The financial report was approved by acclamation

Approved Motions

 

  • Motion by M. Diersen to create and support an HOA Document Advisory Committee chaired by Liz Eaton and assisted by S. Johnson, J. Meyer and R. Polus.  The committee’s task is to review HOA documents (Bylaws, Covenants, other pertaining documents) and report recommended changes to the HOA BOD.  There have been updates over the years, according to the BOD minutes, that have not been recorded and legal advice is needed to determine their legitimacy.  Motion seconded by Mills, approved.
  • Motion by S. Johnson for Mills to make arrangements for installation of solar lighting along the front fence line, as well as installation of a bench for seating  (primarily for students waiting for the school bus), and a live stream video camera (to be accessed only by residents) to monitor the front entrance 24/7. Motion seconded by Meyer, approved.
  • Motion by Mills to contract the repair of the front exterior fence where it is leaning due to deteriorating fence posts.  Motion seconded by M. Diersen, approved.

 

Discussion

  • A lengthy discussion was held regarding the bylaws and covenants including the occasional lack of adherence over the years.  It was decided to take steps to educate residents who are currently out of compliance and to encourage them to make needed changes.  This discussion also led to the formation of the HOA Document Advisory Committee.  
  • A discussion was held regarding the advantage of having an attorney who is well-versed in the complexities of an HOA.  It was decided to start with asking the City Recorder which local attorneys he/she recommends.  It was not decided to change attorneys but rather to look into the possibility of a change.
  • A discussion was held regarding the retaining wall and its stability.  It was suggested that an insurance company provide us with a quote for its coverage.  Mills requested that Eich provide him with a copy of both the HOA and BOD insurance documents.  
  • Mills provided considerable information regarding various digital enhancements for homes that would provide top-of-the-line security.
  • A lengthy discussion was held regarding voting proxies and the various hurdles they entail.  Again, the need for the HOA Document Advisory Committee.
  • Mills suggested adding information on our BentleyCourt.Wordpress.com page wherein residents could provide referrals for various contractors/businesses whom they have personally employed.  This could include roofers, house cleaners, caterers, handyman, babysitters, etc.

Adjournment

The meeting was adjourned at 7:30p on motion by Polus seconded by Eich, approved.

Stamp Out Hunger – May 14th

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On Saturday, May 14th, 2016, local letter carriers in Monroe County will once again be collecting food for Hoosier Hills Food Bank through the Stamp Out Hunger food drive.
Stamp Out Hunger is the food bank’s largest annual food drive and provides an important source of non-perishable donations to support the nearly 100 food pantries, kitchens, shelters and youth programs that obtain food from HHFB.
Donating is easy. All people need to do is place a non-perishable food donation by their mailbox on Saturday, May 14th. Their letter carrier will collect it for the food bank.

MOST NEEDED ITEMS
– Canned meat (tuna, chicken, beef stew, etc.)
– Canned fruit
– Canned vegetables
– Juice & juice boxes
– Cereal

PLEASE DO NOT DONATE:
– Expired food
– Open packages
– Perishable food
– Glass jars